Resource Management & Record Keeping

Enter it once. It flows everywhere.

Arriving medical resources enter their information once. From there it drives rosters, verification, inspections, logs, documents and orders — with no copying between record-keeping systems.

Enter once, never re-copied

Arriving medical resources check in once, by link or QR code. Their information feeds the roster, the Glide Path, contact lists and every generated document.

Benefit Nothing is copied into another record-keeping system, which reduces errors and cuts the management time spent on tedious paperwork.

Learn more: The check-in form Glide Path

The Glide Path, listing each medical resource’s first and last work days with a countdown to departure.

Rapid EMS right-to-practice verification

Licenses are checked against state sources from the person’s record, with the result recorded alongside it.

Benefit Avoids delays in putting resources to work, avoids legal issues, and speeds the paperwork.

Learn more: Verifying licenses Limited recognition

Digital inspection checklists

Required resource inspections are completed on a digital checklist taken from the resource’s own agreement, including the state’s requirements.

Benefit Faster, more complete inspections, finished as a signed form.

Shared and individual unit logs

ICS-214 entries from many people and sources are assembled into one consistent unit log, alongside each person’s own log. Significant events are recorded automatically — including the medical group’s messages during an Incident Within an Incident.

Benefit A complete, consistent unit log without anyone re-keying other people’s notes.

Learn more: The activity log IWI alerts

The Medical Unit ICS-214 log, with briefings and an IWI drill recorded automatically.

NIFC-standard file naming

Generated documents are named and organized to the NIFC standard as they are created.

Benefit Filing required records with the Documentation Unit is straightforward.

Learn more: How documents are generated and stored

Ordering

Catalogs of resources, supplies and NIFC cache items help unit leaders write ordering ICS-213s with reliable wording, examples, and the sections that are required or important — then track each order in process.

Benefit Saves time, reduces errors, and helps ensure orders are properly understood by Expanded Dispatch, buying teams and everyone else in the chain.

Learn more: Ordering

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