Incident Automation

Product

Decision SupportResource Management & Record KeepingLive Operational Picture
How it works Documentation About

A check-in, typed once

Somebody scans the QR code on the check-in sign. Where does what they type end up?

One public form, filled in on a responder’s own phone with no account and no app, becomes the record that the roster, the readiness board, the license check, the Medical Plan, the unit log, the messaging channels, the assignment board, the demob request and the transition briefing all read. Nobody retypes it.

  1. The form

    • The check-in form A QR code on a sign where resources check in, or an emailed link that prefills what we already hold. No account, no app — it opens in their phone’s browser. Feeds: Who they are, Who they work for, How they were ordered, How long they can stay, What they are certified to do, Where they are staying, Who to call.

  2. What they answer

    • Who they are Name, cell number, email, and which carrier that cell is on. Feeds: Their record on the roster, The welcome message, The contacts list, Group messaging (cell number), Location sharing, Cell coverage (carrier).
    • Who they work for Contractor or government, the employer’s name, and the agency identifier. Feeds: Their record on the roster, Extension and evaluation.
    • How they were ordered Resource order number, the position they were ordered as, and whether as a trainee. Feeds: Their record on the roster, Resource orders (resource order), The ICS-206 Medical Plan.
    • How long they can stay Whether they can extend, and the last day they are available. Feeds: Their record on the roster, The demob request (last work day).
    • What they are certified to do Certification level, issuing authority, number, expiration, the uploaded license and the National EMS ID. Feeds: Their record on the roster, License verification, Out-of-state recognition (out of state), The ICS-206 Medical Plan.
    • Where they are staying The camp they are in, or the name and address of other lodging. Feeds: Their record on the roster, The Glide Path.
    • Who to call Their emergency contact’s name, phone and email. Feeds: Their record on the roster, The contacts list.

  3. The record it creates

    • Their record on the roster Created when they submit, or matched to the record already there so a second check-in corrects it rather than duplicating them. Feeds: The Glide Path, The ICS-214 unit log, The Tactics board, The transition briefing, Extension and evaluation.

  4. What reads it

    • The Glide Path The readiness board: who has arrived, what is still missing from their record, and what expires while they are here.
    • License verification The certification they entered is checked against the issuing state’s own registry, and what was checked is recorded.
    • Out-of-state recognition A Limited Recognition request, generated from their own certification details rather than typed again.
    • The ICS-206 Medical Plan The medical personnel block lists who is on the incident and at what level.
    • The ICS-214 unit log Arrivals are logged, and each person’s entries are theirs for the whole assignment.
    • The welcome message An email that tells them what they are expected to do, and adds them to the incident’s own address.
    • The contacts list Exported straight to a phone, so a number is dialed rather than copied by hand.
    • Group messaging Their cell number ties what they text to their record, so a location they report lands on the right person.
    • Location sharing The invitation to share their location goes to the email they gave, and a tracker they carry is linked to their record.
    • The Tactics board They are placed on a division, a drop point and a shift for an operational period, alone or as part of a crew.
    • Resource orders Their resource order number is what reconciles the person standing here with what was ordered.
    • Cell coverage Knowing their carrier shows where their own phone will have signal, so an assignment in a dead zone is spotted before it matters.
    • The demob request Their last work day and resource order number are what the ICS-213 demob request carries.
    • Extension and evaluation An extension request, and the ICS-225 their evaluator fills in at the end.
    • The transition briefing What the incoming unit is handed, built from the records the outgoing one kept.